ClearGlass builds governed automation for the work that cannot afford to be wrong — sourcing, contracting, disclosure, and compliance. Autonomous agents draft, verify, and reconcile against source-of-truth data; nothing that moves money, alters a legal position, or leaves the building executes without a recorded human approval.
Procurement and legal work run on evidence, authority, and time — three things most organizations manage manually and lose to friction. ClearGlass installs a governed automation layer between your people and your systems of record, so routine work executes at machine speed while every consequential decision stays in human hands, on the record, and defensible after the fact.
Government buyers, in-house legal and legal-ops teams, public-sector procurement offices, and regulated enterprise operators who are accountable for what their systems do — and must prove it.
Manual intake, copy-paste contracting, spreadsheet vendor tracking, and disconnected approval chains — with a single orchestrated surface that keeps its own audit trail.
Fabricate a fact, move money without authorization, alter a legal position on its own, or take an irreversible action outside a recorded, human-approved control path.
Each function runs as a supervised agent against your source-of-truth data. Agents read broadly and act narrowly — they draft, verify, and reconcile; they escalate anything material to a named human. Below is the production capability set.
Inbound RFPs, tenders, contracts, and requests are parsed, classified, and routed by obligation type, deadline, and risk exposure — with a structured summary and a proposed next action for the responsible owner.
Mandatory criteria, evaluation weightings, submission format, and compliance clauses are extracted verbatim from tender documents and mapped to a response matrix, so nothing scored is missed.
Counterparties are checked against registry, sanctions, debarment, and beneficial-ownership sources before engagement. Unverifiable identities are held, not passed through.
Agreements are assembled from an approved clause library with jurisdiction-aware fallbacks. Every clause carries its provenance; no bespoke legal term is introduced without a lawyer's sign-off.
Deliverables, milestones, indemnities, auto-renewals, and notice windows are extracted into a live obligation register that raises the responsible owner ahead of every deadline.
Every document, decision, and data point that enters a workflow is hashed, timestamped, and bound to its origin — producing a tamper-evident chain that stands up under audit and disclosure.
Workflows are continuously tested against applicable frameworks — PIPEDA, trade-agreement procurement rules, records-retention schedules — and flagged the moment an action would fall outside them.
Consequential actions are routed to the correct authority with full context, held in a pending state, and released only on a recorded approval. Delegations and thresholds are enforced in code.
Invoices, purchase orders, receipts, and contract terms are matched three-way; variances outside tolerance are surfaced with the underlying evidence rather than silently accepted.
On request — access, audit, litigation hold, or FOI — the relevant record set is assembled with its provenance intact and its redactions logged, turning weeks of manual retrieval into a reviewable package.
Bids and proposals are scored against the published evaluation matrix with the reasoning shown line by line. The system recommends; the evaluator decides and signs.
A standing report reconstructs what was decided, by whom, on what evidence, and under which control — exportable to your GRC, records, and finance systems without rekeying.
Every proposed action is scored and routed through one of three tiers. These eight rules are enforced in code and in the agent contract — not written on a policy page and hoped for.
Generating drafts, reading metrics, extracting requirements, and reconciling records run automatically and land in the audit ledger. Speed where nothing is at stake.
Publishing a response, updating a supplier record, or altering a non-financial term is drafted in full and held for a named reviewer before it takes effect.
Awards, payments, pricing, refunds, contract execution, and mass outbound communication are blocked until an approval record reaches approved. No exceptions in code.
The system never invents a supplier, a certification, a price, a review, or a sense of urgency. If a fact cannot be sourced, it is reported as unknown — not filled in.
Each consequential action is recorded with actor, timestamp, evidence reference, and risk score in an audit trail that can be added to but never quietly edited.
On missing authority, an unverifiable identity, a broken evidence chain, or an unreachable control, the workflow halts and escalates. Ambiguity resolves toward stop.
Agents hold only the credentials a task requires, for only as long as it runs. Read access is broad; write access is narrow, named, and revocable.
An operator can override, pause, or roll back any agent decision at any point — and the override is itself logged. The human is the final control, by construction.
Five layers, each independently auditable. The design goal is resilience under partial failure: any one layer can degrade without a consequential action slipping through unapproved or unlogged.
Scores every proposed action and routes it to auto-execute, queue, or block. Runs on a minimal, dependency-light footprint so it stays verifiable and can execute in constrained or offline environments. This layer is the arbiter — no action reaches an external system without passing through it.
An append-only event store that records every material change with its actor, inputs, hash-linked evidence, and risk score. Records chain to their predecessors, so any later alteration is detectable. This is the substrate for audit, disclosure, and after-action review.
Task-specialized agents — intake, extraction, drafting, verification, reconciliation — coordinated under a supervisor that enforces scope and hands off between steps. Agents adapt to document and case variety; they do not adapt their own authority. Capability is granted, never assumed.
Establishes who a counterparty is and where a document came from before either is trusted. Identity checks run against registry and sanctions sources; provenance binds every artifact to its origin and custody path. Unverified inputs are quarantined, not consumed.
The API and access boundary. Every call is authenticated, scoped, and rate-bounded; secrets live in the runtime, never in the repository; deployments run in a safe mock mode until live credentials are explicitly provisioned. Canadian-hosted deployment is available.
In regulated work, the output is only as valuable as your ability to defend it. ClearGlass is built so that every consequential result arrives with the evidence, identity, and authority that justify it — already assembled.
No counterparty is trusted on assertion alone. Suppliers and signatories are verified against authoritative sources before they enter a workflow.
Every artifact is hashed, timestamped, and linked to its origin and custody path, producing a record that reveals tampering rather than hiding it.
The full decision record — what happened, by whom, on what evidence, under which control — can be reconstructed and exported on demand.
Automation accelerates the work; it never removes the accountable person. Consequential decisions are made by a named human, on the record.
We do not overstate posture. Below is an honest reading of what ships today, what is provisioned and awaiting your credentials, and what activates on contract. Some steps require a human — by law and by design.
Risk scoring, three-tier routing, append-only audit ledger, and the daily governance self-check run now. High-risk paths are blocked pending approval out of the box.
Intake, requirement extraction, clause assembly, and three-way reconciliation are operational against connected data, with provenance captured on every artifact.
Connectors for finance, GRC, and records systems are built and run in safe mock mode until you provision live credentials and scopes. Canadian data residency available.
Verification fabric is in place; live registry and sanctions feeds activate on your API entitlements. Until then, screening runs against provided reference data.
Clearance application is prepared and submitted upon contract award, per Canadian procurement practice. Cleared-environment deployment follows the sponsoring authority's process.
Control documentation is maintained against ITSG-33 / NIST SP 800-53 baselines and packaged for the authorizing body's assessment. Accreditation is granted by the authority, not asserted by us.
Speak directly with Desmond Otieno, Founder & Systems Architect, for procurement documentation, a governed demonstration against representative data, and partnership discussions. NDA execution available before any detailed briefing.
All inquiries route directly to the founder. Secure communications available. We can execute a mutual NDA prior to a working demonstration of the governed control path.